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Accounts Receivables Administrator

  • Role Type
  • Permanent

  • Location
  • Prague

  • Closing Date
  • 30/06/2022

Job Description

Job Description

The role of the AR Administrator will be responsible for Invoice production & the general transactional maintenance of the Business Units Accounts Receivables on SAP.

Principal Responsibilities:

  • Working with the Project managers (PM), Project Coordinators (PMO) & the BU Credit Controller to ensure the on time issuing of invoices to our clients – this involves checking the details on the invoice are correct according to the clients Purchase Order & any anomalies will be flagged to the PM / PMO for amendment or discussion with the client. 
  • Manage & act as the administrator on our client’s Invoice portals by ensuring the upload of correct data for the self-billing process & the subsequent payment of the invoice(s).
  • Maintain the master Client Invoicing Instructions & Contact information sheet.
  • Raise & issue Sundry Invoices & Credit notes upon request from PM/PMO’s.
  • Manage the monthly reversals report & expediate all reversal requests.
  • On a Monthly basis update clients credit limits on SAP from the list produced by the Working Capital Manager.
  • Work with our colleagues In Ricardo Shanghai, by acting as the central administrator to ensure all Appendix 3’s is provided on time & attached along with our inter-company project invoices & attend the monthly catch-up meetings with RSO lead by Group Treasury Director.
  • Ensure all inter-company invoices are issued within the inter-company window & located into the inter-company folders.

Person Specification

  • Strong Interpersonal skills and the ability to communicate with all levels of the organisation both verbally & in writing.
  • Working knowledge of SAP is highly desirable
  • Enthusiastic and proactive in taking the initiative
  • Keen attention to detail is vital to ensure our invoices are not rejected by our clients
  • Excellent spoken and written knowledge in English