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HR Coordinator

  • Role Type
  • Contract

  • Location
  • Leamington Spa

  • Closing Date
  • 10/02/2023

Job Description

Responsible for handling high volume administrative and transactional activities related to employee on/off boarding, leave management, compliance, records management, and retention. Ensuring all enquiries are accurately addressed in a professional, efficient, timely manner.


Supporting a broad range of HR transactional activities including, but not limited to the below activities.

Onboarding – coordinate admin for new starters; drafting and sending formal offer letters and contracts, maintain the new starter and recruitment tracker, inputting employee data on HR systems and collecting employment references, ensuring all right to work documentation is obtained
Absence management – supporting both HR Advisors and managers with annual leave and sickness queries as well as sickness absence scores (Bradford Factor) and maintaining records and data. Coordinate the admin for maternity, paternity and sabbatical absences
Employee changes – drafting and sending formal change letters and contracts for employment changes such as promotions, flexible working requests, salary increases
Payroll – coordinating with the payroll team each month of any payroll impact changes for employees
Rewards & Benefits – issuing rewards vouchers and maintaining the spreadsheet as well as managing the admin for the annual flexible benefits scheme enrolment
Leavers – coordinate admin for leavers; drafting and sending formal leaver acknowledgement letters, maintain leaver tracker, inputting data into HR systems, analysing and reporting on leaver trends

Maintaining personnel files and updating internal databases with employee details
Proactively seeking system improvements and updates
Support the annual Pay review process and administration
Answering HR queries from employees
Sending weekly communications using an internal communications tool
Producing complex data for Board Reports and management reports and presentations [Power Bi/Excel]
Raising PO’s/Processing invoices
Provide an efficient internal service by adhering to pre-set service standards / SLA’s
Participate in project work as and when required, including support to other HR team members



Excellent organizational skills with an ability to priorities work with good attention to detail
Excellent written and verbal communication skills
Excellent problem-solving skills: ability to research and resolve problems in a timely manner and work on more than one issue simultaneously, with the ability to priorities urgency of requests.
Proficient knowledge of Microsoft Office to include Word, Excel, Access and PowerPoint.
Passion for learning: demonstrating curiosity and making the most of opportunities to learn, improve and innovate.

Qualifications / Experience

Experience as an HR assistant/administrator
Experience with HR software ideally: Cascade; other HRIS
CIPD ‘Foundation’ or ‘Associate’ level would be desirable but not essential.
Associated degree in business administration or related field or equivalent work experience desirable.